Managing staff

Manage Staff in the sidebar opens Staff Management for the active unit.

The list

Toggle	Content
Own users	Everyone registered in this unit.
All users	Everyone in the organisation.

Column	Content
Name, First Name, Initial	The person
Active Units	All the person's units, the active one highlighted
Duties	The roles in this unit as letters: A Admin, P Planner, U Supervisor, S Staff, O Observer, I Trainer, T Trainee
FTE, Office	Employment level and office share in per cent
Seniority	Position in the order
Push	Devices for notifications: iPhone, Android, browser – with a note if a device has not been seen for more than a month

Setting the order

In the Own users view, drag a row to a different position. Rostify saves the new order immediately. People appear in this order in the monthly roster, in lists and in the printout.

Creating a person

1. Click Add user.
2. Fill in the sections (see below).
3. Under Permissions, tick the person's roles in this unit.
4. Click Save user. Confirmation: DATA SAVED.

The person does not receive a message. Give them the company ID, username and initial password yourself. They then set their own password via Forgotten password.

Person

Field	Rules
First Name, Last Name	Required, up to 20 characters, starting with a capital letter
E-Mail	Required, in lower case – needed for resetting a forgotten password
Phone	Optional, with country code but without "+" and without a leading 0, for example 4366412345678 – needed for SMS

Account

Field	Rules
Initial	Required, 2 to 3 capital letters, unique within the organisation. Cannot be changed once the person has been created.
Username	Required, up to 15 characters, letters only, unique across the system
Password	Initial password: at least 8 characters with lower-case and upper-case letters, a digit and a special character from @ $ ! % * ? &. When editing, leave it empty to keep the current password.

If an initial or username is already taken, Rostify marks the field and Save user stays locked.

Contract – applies company-wide

Field	Meaning
FTE	Employment level in per cent. Determines the target hours.
Office	Office share in per cent. Staff with an office share can also enter office shifts in published rosters.
Seniority Date	Date used for the order.
Gap after	Spacing after this person in the printout – for example between teams.
Category	ATCO or NON-ATCO | GZ – depending on the scope of duties. Determines the working-time model; Autoplan does not schedule NON-ATCO staff.

Unit-specific

These values apply only to the active unit. You set other units in those units.

Field	Meaning
Active From, Active Until	Registration period. The person appears in the monthly roster only in months covered by this period.
Max. Requests / month	Maximum number of shift requests. 0 = no requests.
Permissions	The roles. You cannot remove your own admin right.
Hide menu for staff	Hides the unit for the person if they are only staff there.

Registering a person in another unit

1. Switch to the unit the person is to join.
2. Select All users and click Register user in the person's row.
3. Rostify creates the registration from today for five years – still without roles – and opens the form. Assign the roles and save.

Editing

The pencil opens the form. Name, e-mail, phone and contract apply to all units; period, request limit and roles only to the active unit. New roles take effect the next time the person signs in.

Deleting

The bin removes the person from this unit. If they are then no longer in any unit, they are deleted completely – including accounts, archive data and licences.

This is only possible if the person has no entry in the roster of this unit; otherwise Could NOT delete user! appears. For staff who have left, set Active Until to their last day instead.

Further actions in the row

• Staff requests – maintain general requests.
• Archived hours – view and adjust hours and leave accounts.