Recording an absence

The Absence page

Absence in the sidebar opens the list for the active unit. It shows every absence that is still relevant from yesterday onwards – so someone reported fit yesterday stays visible for one more day.

The toolbar has three buttons. Each opens an input row:

Button	Purpose
Sick	New absence
Call	Enter the next call date
Back	Enter the last day of the absence

New absence

1. Click Sick.
2. Enter the Initial. Initials that do not exist in the unit turn the field pink, and SAVE stays disabled.
3. Choose the Reason. K (sick leave) is preselected; the planner defines which reasons are available.
4. First Day – today by default.
5. Enter either the next call date (Next Call) or the last day (OR Last Day). If the end is still open, use the call date.
6. Click SAVE. Confirmation: Thank you! Absence saved.

The absence appears immediately in all rosters, on the supervisor board and in the OPS schedule.

Message	Reason
Date is missing!	Neither a call date nor a last day was entered.
Please check dates!	The call date or last day is before the first day.
Hey! Selected dates too far in past	The first day is before the start of the previous month.
Absence for this person already exists	Overlap – or the person still has an open absence with no end date.

Calls and return

As long as the end is open, the row is orange. The Absent Until column shows a telephone with the next call date. If that date is today or overdue, it flashes red. Calls that are due also appear on the dashboard under EXP. CALLS.

• New call date: Call, choose the person from the list, enter the date, save. The new date must be later than the previous one.
• Return date known: Back, choose the person, enter the Last Day, save. The row turns green, with a thumbs-up and the date.

If someone reports fit one day earlier than agreed at the last call, Rostify saves this and points it out: Success - data saved! But person back (recovered) one day earlier.

Reading the list

Column	Content
Abs	sequential number and initials
Rsn	reason
First day	with the code of the person who entered it
Absent Until	call date (telephone) or last day (thumbs-up)
Remarks	free text of up to 50 characters, saved with the disk icon

Below each absence are the shifts that drop out – in all of the person's units, up to the last day or the call date. Replacing a shift explains how to replace them.

Correcting and deleting

Bin icons appear next to First day, the call date and the last day:

Icon next to	Effect
First day	deletes the entire absence with all call dates. Not possible once overtime has been assigned for a shift that dropped out.
Call date	deletes only the latest call date.
Last day	resets the end; the absence is open again.

Supervisors can delete an entry up to 24 hours after it was created or last changed. After that, only the planner can.