Publishing and archiving

The four stages

Status	How it is reached	What it means
Open	automatically	Staff submit requests. Their entries appear in the grid with an orange frame.
Closed	automatically on the day after the deadline	Requests are closed; you plan.
Published	Publish	Visible to everyone; exchanges, sick reports and replacements are in operation.
Archived	Archive	Settled; no further changes.

The super admin sets the deadline for each unit. If it falls before the 15th, it applies to the next month, otherwise to the month after next.

Publishing

Publish is available for the current month and the two following months.

1. Print the IST roster as a check.
2. Click Publish and confirm the prompt.
3. The status changes to Published.

For every person whose rosters are published in all OPS units, publishing does the following:

• Rostify saves the current state as the target roster (SOLL). It remains unchanged even if the roster is changed later, and can be printed with SOLL.
• Target and actual hours are recorded.
• All placeholders of the person in the month are deleted.

If a person is also rostered in a second OPS unit, this happens only once that unit has published as well. Until then, their roster in My Roster remains locked.

After publishing

• You can continue to change the roster until it is archived. The rest period limit drops to 8 hours and request markings disappear.
• AI, Clear AI and Publish are no longer available.
• Staff are not notified of your later changes. Inform the people affected yourself.
• Publishing cannot be undone.

Archiving

In the following month, the previous month shows the Archive button instead of Publish.

1. Go through the previous month's checklists.
2. Select the previous month and click Archive. Confirm the prompt.

For each person, Rostify records actual hours, public holiday hours, overtime, leave days and time clock differences, and deducts agreed overtime compensation. The grid is then locked, and T/A prints the time accounts. Staff no longer see an archived previous month in My Roster.

Archiving cannot be undone either.

Support units

In support units the process is shorter:

• The toolbar has only Roster, Print, CSV, XLS and Repeat.
• Instead of publishing and archiving there is Finish. This deletes all placeholders of the unit in the month, and the status changes to Finished. The OPS planners see this in the Support ring.
• Autoplan, leave requests, checklists and resource planning are not available here.
• Instead of the hours columns, the grid shows DZ (duty shifts) and FZ (spare-time shifts).
• The daily demand also shows categories such as AT (ATCO) or OF (Office).
• Shifts of other units are locked; their tooltip names only the unit.