Deciding leave requests

Leave in the Manage Roster toolbar opens Approve Leave.

The list

Without a filter, the list shows all requests of the unit that end in the current month or later – open ones first, 25 per page.

Column	Content
PROC	Tick off as done – see Checklists
Initial, Reason	Person and type of absence
Status	grey open, green approved, red declined, blue cancelled
First Day, Last Day, Days	Period, calendar days including weekends
Applied	Date of the request
Action	Decision

To find older requests, use the filter: First Day, Last Day and optionally an initial, then Filter.

Deciding

Button	Visible when	Effect
ACPT (thumbs up)	open or declined	Approves the request and enters the absence in the roster for every calendar day of the period.
DCLN (thumbs down)	open	Declines the request. The roster remains unchanged; it can still be approved later.
CNL (×)	approved	Cancels the request and deletes the person's absences in the period from the roster.

After a confirmation prompt, the decision is saved. The person receives a notification in the app – or, without a registered app, an SMS, provided the SMS quota allows.

If approval fails

Approval runs the same checks as a Repeat entry. If one of them fails, the request remains open and a message states the reason:

Message	Remedy
There seems to be an entry already within this time period!	Something is already entered in the period – a shift, a request, a placeholder, possibly in another unit. Clear the days in the grid and approve again.
Date is in past!	The first day is before today. If necessary, enter the absence with Repeat.
Period too long!	The period is longer than about 80 days.

Printing the leave overview

LEAVE in the toolbar prints all planned absences of the month per person – approved on a green background, declined on pink, open on grey.